How it works
Follow these 6 simple steps to get notifications whenever products go out of stock after an order
Order Created
Order Created
Retrieve Shop
Retrieve Shop
Loop
Loop
Retrieve Product Variant
Retrieve Product Variant
Filter
Filter
Create Channel Message
Create Channel Message
Make it your own
Customize this workflow even further:
Schedule delayed notifications
Add a Delay step before the Discord message to wait 5-10 minutes, giving you time to restock popular items before alerting your team about shortages.
Create restocking tasks automatically
Connect to project management tools like Asana or ClickUp to automatically create restocking tasks with product details and supplier information when items go out of stock.
Track stock shortage patterns
Add a Google Sheets or Airtable step to log all out-of-stock events with timestamps, helping you identify which products need better inventory forecasting.
Send different alerts by product type
Use additional Filter steps to route notifications to different Discord channels based on product categories, alerting your clothing team separately from your electronics team.
Frequently asked questions
Will this send notifications for every single item in large orders?
Yes, if a customer orders 5 different products and 3 of them are now out of stock, you'll receive 3 separate Discord messages. Each out-of-stock item gets its own notification with specific product details and admin links.
What happens if the same product goes out of stock multiple times in one day?
You'll receive a notification each time an order causes a product to hit zero inventory, even if it's the same product. This helps you understand demand patterns and restock urgency for popular items.
Can I customize the Discord message format or add more product information?
Absolutely. You can edit the message content in the Discord step to include additional product details like vendor, product type, or inventory policy. The workflow has access to all product variant data retrieved in earlier steps.
What is a template?
Templates are pre-made workflows by our team of experts. Instead of building a workflow from scratch, these have all the steps needed to complete the task.
Can I personalize a template?
Yes! Every step can be customized to meet your exact requirements. Additionally, you can even add more steps and make it more sophisticated.
Are templates free?
Yes! Our entire library containing hundreds of templates are free to use and customize to your exact needs.
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